APNet is the national network for Assistant Professors in the Netherlands. We are a member-based organisation, open to everyone with an Assistant Professorship position at a Dutch Research Center or University.
We are committed to processing your personal data in compliance with the relevant laws and policies, specifically with the EU GDPR.
This policy describes how APNet collects and uses your personal data. By registering with our network, attending our events and activities, or visiting our website, you accept and consent to the practices described in this policy.
As part of our operations, we collect and use some personal data, any information relating to an identified or identifiable natural person, of our members and, in some cases, other individuals. Below, a description of the personal data we collect, the reasons for collecting this data, and the legal grounds on which this data is processed is provided.
| The category of personal information we collect | Types of personal information we collect | Where we get this information | Why we use this information | The legal basis for using this information |
| Profile and contact data | First and Last Name Email address Username Password Website (Optional) Job Title University / Institution Department (Optional) |
Directly from you. | To register you as a member of our network. To enable you to log in to our website. To register you for our events and activities. To communicate with you about our activities, events, and updates. To communicate with you about your membership. To send our newsletter. |
Your consent |
| Event registration data of non-members | First and Last Name Email address Website Job Title University / Institution Department |
Directly from you | To register you for our activities or events. To provide any additional information or updates related to the registered activity or event. To send our newsletter, should you subscribe to it as part of the registration process. |
Your consent. |
| Transactional data | Bank account details | Directly from you | To collect your membership fee. To fulfil our legal obligations. |
Your consent |
| Profile and contact data of potential members | First and Last Name Email address University / Institution Department |
From your institutional website that is open to public access | To inform the potential members, i.e., assistant professors in the Netherlands, about the APNet. | Our legitimate interest (namely, see column on the left) |
| Promotional data | Social media handles and/or posts. Profile pictures and/or images. |
Social media posts (e.g., those engaging with or relevant to APNet) Images taken during our activities and events |
To engage with our members and other individuals on social media. To promote and disseminate APNet and its activities. |
Our legitimate interst (namely, see column on the left) |
| IT-related data | IP address Type of device and device identifier Browser type and version Time zone settings Browser plug-in types and versions Operating system Mobile network information and platform Website interaction information (e.g., pages you viewed, page interaction information) |
Directly from you Dispi Software Engineering, providing our website infrastructure |
To maintain and improve our website and ensure its operation in a secure manner | Out legitimate interest (namely, see column on the left) |
APNet only uses your data for the purposes for which it is collected, unless it is reasonably considered that we need to use your personal data for another related purpose and that purpose is compatible with the original purpose of the processing of your personal data. If we ever need to use your data for an unrelated purpose, we will seek your consent to use it for that new purpose.
Please note that when your personal data is processed based on your consent, you have the right to withdraw your consent at any time without the need to substantiate your request. You can withdraw your consent by contacting us at ofni@ap-net.nl. For information about cookies, please see section 5. However, please note that your withdrawal will not affect the lawfulness of any processing carried out before it, and you may no longer be able to use our website in the same way you did before.
Where the collection of your personal data is processed based on our legitimate interest, it means that we are processing your personal data based on our legitimate interests that are indicated in this privacy notice without causing an undue risk of harm to anyone, and processing only the necessary amount and type of data possible to pursue this interest.
APNet does not store your data longer than necessary to realize the purposes for which your data is being collected or to fulfill any legal, accounting, reporting, or other obligations APNet is subject to. Once those purposes are fulfilled or the legally required retention period is over, your data will be deleted.
APNet takes appropriate technical and organizational measures to protect your personal data against unauthorized access, disclosure, alteration, or destruction. For example, access to your personal data is limited to the specific Board Members who need to view it as part of their work in connection with their roles at the APNet. We also pay utmost care when identifying our processors who may handle your personal data.
APNet does not sell or monetize your data to third parties. We may share your data with third-party service providers we select with utmost care. We share only the minimum amount of data with these third parties, limited to what is necessary for APNet’s relevant operations and activities. Third-party service providers we currently use include Dispi Software Engineering, which provides our website infrastructure. For further information about their practices, please refer to their privacy policy, available at this link. Furthermore, we use Google Forms to collect survey data, which is voluntary. We also store information on APNet on a Google Drive.
We use cookies to store login information of our members.
As indicated above, we use Google Drive for APNet activitiy. However, we only store survey data on the Google Drive that users have entered voluntarily.
To unsubscribe, please notify us via ofni@ap-net.nl.
As a data subject, you are entitled to several rights regarding the processing of your personal data. This includes:
If you have concerns about how we process your personal data or want to exercise your data subject rights, please contact us at ofni@ap-net.nl. Upon receiving your request, we will respond without undue delay and in any event within one month. Please note that certain exceptions may apply when you wish to exercise your data subject rights, which may result in, for example, not being provided with all the information you asked for or the denial of your erasure request.
If you remain unhappy with how we process your personal data after raising a complaint with us, you can also exercise your right to complain by contacting the Autoriteit Persoonsgegevens (the Dutch data protection authority) or your local data protection authority if you are based in another EU country.
This policy was last updated on 23 September 2026. We may update this policy at any time. Such updates will be announced on our website and notified to our members via email. Please check our website and/or correspondence you receive from APNet regularly to stay informed about any updates or changes to our privacy policy.
If you wish to raise any queries or concerns about this privacy policy, please contact us at ofni@ap-net.nl.